Workflow · operations · weekly

Automate the weekly store replenishment plan

A replenishment plan is the weekly list of what to send from the warehouse to each store, down to the size. Done well, it keeps best sellers on the floor without burying the store in stock it cannot sell. Most brands with a few shops build it by hand from two inventory exports and a feel for what sells. A model trained on your rules builds the same list in minutes, and explains each line.

By Jim Wilson · Updated October 14, 2026

Book a 30-minute audit call

Where the three hours go

StepBeforeAfterBack per year
Export store and warehouse stockBy style, color and size30 min026 h
Find the stockouts and gapsBroken size runs, best sellers60 min052 h
Decide quantitiesWeeks of supply, floor limits60 min15 min39 h
Format the pick listFor the warehouse30 min026 h

Sample figures to show the format. Three hours down to fifteen minutes of review is 143 hours a year.

Same question, two answers

"What should we send to the store this week?" Illustrative example
Out-of-the-box AI

Send more of your top 20 sellers. Based on last week's sales, restock 5 units of each.

Style level, not size. Ignores what is already on the floor, what the warehouse can spare, and how much the store can hold.

Trained on your business

Send 64 units across 22 SKUs. 41 refill broken size runs on the six best sellers, mostly mediums and larges. 23 add a second color of the two new styles that sold out in the first week. Skip the linen set: the warehouse is down to 30 units and online needs them through month end.

Size-level, your weeks-of-supply rule, the store's space, and the call about online that your ops lead would make.

What the model has to learn

  • Your rules. Weeks of supply per size, minimum display quantities, and how much each store can hold.
  • Your sources of truth. Which inventory count wins when the store platform and the warehouse disagree.
  • Your priorities. What comes first when stock is short: online, the store, best sellers or broken runs.
  • Your warehouse's format. The pick list exactly as they want to receive it.

The same inventory picture feeds the slow-moving inventory report, so the stock the store never sells becomes a markdown decision instead of a surprise. Both are common builds during an operations audit.

Automate the weekly business recapHow consumer brands turn a four-hour weekly KPI recap into ten minutes of review, with a model that knows your definitions, sources and seasonality.Automate the month-end close packHow consumer brands turn a six-hour monthly close pack into thirty minutes of review, with a model that knows your definitions and sources of truth.The slow-moving inventory report, by SKUBuild a slow-moving inventory report by SKU from receipt dates and trailing sales once, then refresh it monthly for your team, your buyers and your lender.

Questions

Do we need a separate replenishment system?

No. For a brand with a handful of stores, the store platform, the warehouse export and a spreadsheet are enough. The model reads what you already have and writes the transfer list in the format your warehouse uses.

How does it decide quantities?

From your rules: a target number of weeks of supply per size, a minimum to keep each size on the floor, a cap on how much a store can hold, and recent sell-through. Where your team uses judgment today, that judgment is written down first.

What about new styles with no sales history?

They follow a starting rule your team sets, often a fixed size run, until they have enough sales to plan from. The plan flags them so a person can override.

Can it handle the warehouse running low?

Yes. When the warehouse cannot cover every request, it allocates by the priority your team sets, usually best sellers and broken size runs first, and keeps enough back for online.

Thirty minutes. Bring one question your team answers every week.

I'll show you how generic AI answers it, how your best analyst would, and what it takes to close the gap.

jim@trimtabops.com